1. The DEO, also known as the “Department Chair”, is appointed by the dean of the college with the advice of the faculty and the approval of the Provost. If the DEO is to be selected internally, the dean will consult with the voting members of the faculty and will request each faculty member’s confidential assessment of candidates’ strengths and weaknesses. The length of the appointment of the DEO is at the discretion of the dean, and the DEO is eligible for re-appointment at the end of the term. The DEO appointments are ‘at will’ and the DEO serves at the discretion of the dean. Details of the DEO selection process by CLAS can be found on the CLAS website.
2. Delegated powers and duties of the DEO. The DEO has general executive responsibility for all aspects of the departmental enterprise and is an ex-officio member of all departmental committees. For a complete description of all roles of the DEO set by CLAS please see the following “Role of the DEO” on the CLAS website. 

3. The activities of primary importance and concern for the DEO for HSHP include but not limited to the following: 

   a) Perform critical review of departmental goals, programs, and priorities; analyze the extent to which objectives are being achieved; initiate or review proposals for changes in objectives, programs, and priorities.

   b) Allocate financial resources; develop short-term and long-range budget proposals in line with strategic priorities.

   c) Develop faculty personnel plans; prepare guidelines related to the recruitment of faculty members; monitor the conduct of recruiting efforts; make recommendations to the collegiate dean regarding faculty appointments.

   d) Implement curricular needs by approval of teaching assignments of faculty members.

   e) Implement faculty evaluation procedures; supervise the conduct of evaluations by appropriate faculty groups; provide feedback to individuals under evaluation; recommend to the dean concerning annual merit-based salary increases, reappointment, termination, and promotion actions. 

   f) Develop and implement plans to maintain the vitality of the faculty, to stimulate their scholarly activity, and to maximize their contribution to the department, to the college, to the university, to the profession, and to society generally. 

   g) Allocate space and facilities; develop proposals regarding modification, reassignment or expansion of space and facilities, and formulate space and facilities requests.

   h) Assign faculty members to committees and other departmental duties. Implement policies regarding appointments of adjunct faculty, visiting scholars, etc. 

   i) Maintain a continuing review of departmental needs for staff; supervise the selection, assignment, and evaluation of staff members. Supervise and conduct annual performance evaluations of Department Administrator 

   j) Respond to proposals or requests from individuals or groups within the department or from outside agencies.

   k) Establish agendas for faculty meetings, chair department faculty meetings.  Distribute reports, minutes, memoranda, etc.   

   l) Maintain departmental records and files.

   m) Review and address complaints by students, staff and faculty in a timely fashion.

The Associate DEO is appointed by the DEO and will serve a 3-year term, unless otherwise noted. The primary responsibilities for the Associate DEO include, but are not limited to, the following:

1. A program, either undergraduate or graduate, is a collection of courses and requirements that, when completed, leads to a degree from the college. Programs are housed within departments and may be administered by a ‘Program Area Head’, also known as “Program Director”, who coordinates the curriculum and other related duties as assigned. Program Area Heads are appointed by and report to the DEO of the program’s home department and direct each of the degree granting or non-degree granting programs below. Program Area Heads over see the following four programs: 1) Human Physiology; 2) Exercise Science, Health Promotion, Health Studies; 3) Sport and Recreation Management; and 4) Therapeutic Recreation.

   a) The undergraduate degree granting major programs are:

    (1) Human Physiology (BS)

    (2) Exercise Science (BS)

    (3) Health Promotion (BS)

    (4) Health Studies (BA)

    (5) Sport and Recreation Management (BS)

    (6) Therapeutic Recreation (BS)

   b) The graduate degree granting programs are:

    (1) Health and Human Physiology (MS with thesis)

    (2) Health and Human Physiology (PhD with thesis)

    (3) Health and Human Physiology (MS non-thesis)

         (a) Sub-track in Clinical Exercise Physiology

         (b) Sub-track in Child Life

    (4) Sport and Recreation Management (MA non-thesis) 

   c) The current non-degree granting program is:

    (1) Health and Physical Activity Skills (HPAS)

2. Program Area Heads may also jointly hold position as DUS or DGS:   

      a)Term of Program Area Heads: 3 years with the possibility of reappointment.  

      b) Minimum rank: Associate Professor (Tenure or Instructional Track) or in the year going up for promotion to Associate Professor or Associate Professor of Instruction. Exceptions can be made. When an exception is made, then a faculty member beyond their successful 3-year reappointment review can be considered.

      c) Process of appointment: Call for interest of candidates to apply. Provide written statement to DEO. DEO will determine appointment in consultation with CLAS Area Associate Dean.   

      d) The Program Area Head of undergraduate or graduate majors will coordinate activities related to their programs with the DUS or DGS and be specifically responsible for the following: 

   (a)  Conducting outcomes assessment of the undergraduate major, developing and revising printed and web-based materials related to degree requirements (university catalog copy)

   (b) Handling undergraduate student problems/complaints, advising on cases of student academic misconduct (plagiarism, cheating) brought by faculty, and consult with DEO as needed on these issues

   (c) Implementing policies on requirements for the major, including decisions (and communications with Academic Advising, the Registrar’s office and students) on transfer courses, course substitutions, and waivers of requirements for good academic reason  

   (d) Maintaining communication with other academic departments and with offices throughout the University that serve undergraduate students

   (e) Report to the DEO annually concerning the status of their program

   (f) Making recommendations to the DEO concerning teaching assignments, TA assignments, scheduling courses, creating new courses and sunsetting courses no offered any longer 

The DEO will appoint a DRO from the tenured faculty to serve a three- year term, unless otherwise noted, executing the following duties:

The Faculty Coordinator of the department undergraduate honors in the major program will be appointed by the DEO:

The DEO will recommend, subject to approval by the dean, an individual to whom administrative responsibility will be delegated in the DEO’s absence.  

Other committees may be created by the DEO as needed, at the recommendation of the Executive Committee, or at the DEO’s discretion, as specific needs dictate. The department committees listed below are not all inclusive but are representative of committees currently active or routinely appointed. Faculty will serve on their assigned committees for the academic year and then can be re-appointed. Extenuating circumstances may dictate a longer rotation period. 

All department-wide faculty meetings (all faculty) will occur at least once per semester (typically the Friday before fall and spring semester starts in August and January, respectively) and attendance is required by all departmental faculty (TT, IT, adjunct faculty, visiting instructors) and staff.  Faculty meetings where personnel decisions are to be made, will include only those with voting rights. Faculty meetings for TT only or IT faculty only may occur separately, and these may occur more frequently (e.g., monthly).  Agendas for tTT and IT faculty meetings will be sent out at least 3 business days in advance for agenda items to be added by faculty. Individual program faculty meetings, such as for Human Physiology, Exercise Science/ Health Promotion/Health Studies, SRM and TR/CL, may have their separate faculty meetings more frequently or less, as needed. There are also specific faculty meetings related to graduate education and research topics and should be attended by any faculty with an interest in these topics. Current type and frequency (may be altered as needed) of faculty meetings in the department (not including curriculum committees) include the following: 

The DEO, Associate DEO, or acting DEO serves as the chair of all departmental faculty meetings, exceptions for Program Area Meetings where the Program Area Head may chair these meetings.  

A call for agenda items for the faculty meeting will be made 3-5 business days prior to the meeting. Items to be addressed at each faculty meeting are submitted to the DEO at least three business days prior to the upcoming meeting. The DEO then transmits the agenda to the faculty in writing at least 24 hours prior to the meeting.

Faculty meetings where attendance is required may not be convened unless a quorum consisting of at least 2/3 of all tenure-track faculty and at least 2/3 of all instructional-track faculty in the department are present. Program-specific curriculum committee meetings may not be convened unless a quorum consisting of at least 2/3 of the faculty on that committee is present. 

Written minutes shall be kept at each faculty meeting by the departmental administrator or another designated staff member. If there are no departmental staff members available to take minutes, the DEO will assign a faculty member to take minutes. The minutes will be archived electronically and made available to the faculty within one week of the meeting.